Import Administrator - Tunbridge Wells - Kent

Job purpose: To assist and support the import team on a day to day basis, to ensure smooth and timely process regards imports through to delivery to site. This also includes maintaining good working relationships with customers and suppliers at all times.

Key accountabilities and decision ownership:

· Checking estimated arrival dates of incoming vessels from various ports, updating the arrivals sheet (including early/late arrivals and changes of ship) to ensure a smooth transition of shipment clearance.

· Updating the arrival sheets with details of future consignments which are received in the form of email or import documentation. Responsible for sending off a 'bill of lading' in order for hauliers to be able to collect the consignment.

· Updating purchase order numbers onto the arrivals sheet which are provided by internal departments which enable finance to accurately issue invoices.

· Ensuring all appropriate paperwork for each shipment is received to enable customs entries and clearance checks to be completed in a timely manner

· Complete relevant HMRC documentation to declare consignment weight charges and claim for duty refunds for road, sea freight and air where applicable.

· Liaison with customers and haulage companies to arrange deliveries from port

· General office duties including filing, scanning and archiving.

· Having an awareness of HMRC regulations and changes, ensuring absolute compliance and consistency.