Junior Events Manager

Junior Event Manager - Job Description

Reporting to the Head of Events, the Junior Event Manager is responsible for planning and organising events and/or meetings for the organisation for the. He/she will also be responsible for all operational, implementation and post event activities as well as all interaction with Clients.

Key Result Areas

• Planning and organising world class events
• Continually evaluating, identifying and acting on areas for improvement
• Identifying further sales and cross selling opportunities
• Accurate, timely post event reporting
• Identify and suggest potential future training events

Responsibilities:

• Set up at the venue for event/course
• Organising event personnel/crew for event/course and where applicable catering
• Brief & manage crew & staff before and at event
• Ensure adequate testimonials/video testimonials/guest speakers/experts are present at event/course
• Create a schedule for event/course and distribute to relevant personnel
• Ensure all legals are covered [contracts, release forms, insurance, terms and conditions]
• Ensure all event admin is handled correctly including course confirmations, tickets, re-books, delegate queries
• Update/ensure manuals are created and correct
• Arrange printing of any hand-outs/manuals
• Arrange travel & accommodation for staff
• Liaise with internal department to ensure Marketing and sales are in line with the event/course
• Negotiate agreements with outside providers where required to ensure lowest cost and highest quality of service.
• Work closely with internal team to define event goals, objectives and specific implementation plans that promote the organisations brand.
• Maintain a calendar of events and implement a system that enables and anticipates long term planning and effective event management for meetings, conferences and events.
• Conduct research to identify current market trends and identify new opportunities for the organisation.
• Oversee all purchasing and costings for each event producing detailed KPIs for management. This is to include post event analysis, budget recaps & participant feedback to incorporate learnings into future plans
• Ensure speakers are briefed and prepared to provide effective presentations and materials.
• Trouble shoot and smooth issues relating to the successful execution of the event program that the company delivers.
• Conduct post and pre event debriefing sessions
• Develop event reports and distribute as required

Job Requirements

• Experience in event management and staff management
• Proven negotiation skills with hotels and event vendors.
• Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and courteous communication when dealing with other organisations.
• Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
• Excellent organisational, planning and project management skill
• Proven ability to take direction and input and develop effective and engaging branded events that will achieve our goals.
• Ability to influence and coordinate the efforts of other team members in support of events.
• Demonstrated ability to prepare accurate budgets and effectively manage expenses.
• High level of verbal and written communication skills
• Effective time management, organisational and leadership skills
• Ability to work late nights and weekend is compulsory

Taskmaster Resouces LTD are acting as an employment agency in regards to this vacancy.